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Manage student registration, admissions, attendance, classes, sections, and ID cards. Send fee invoices, fee receipts, exam results, and messages to parents with WhatsApp. School Management Software is an offline, desktop-based application developed by SoftwareLinkers for schools and colleges to fulfill their basic needs. It can be networked to run on multiple computers where multiple users can work simultaneously on the software within their rights. As the software runs on your own computer, your data is 100% secure, and you will get an extremely high processing speed. Since 2017, the software has been used by 23288 schools on the basis of their feedback. As a large number of schools are using the application, which contributes to its maturity, stability, and error-free nature.
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School Management Software.
Mobile App: School Management Software offers a mobile app that allows sending all types of messages, homework, daily diaries, syllabi, check-ins, check-outs, attendance, fee invoices, fee receipts, date sheets, exam results, and much more to students and parents. A parent can view all of their kids under one family ID. The mobile app is uploaded on the Google Play Store with your own logo and with your school name, so it’s a major source to increase the credibility of your institute among your competitors.
WhatsApp: WhatsApp is integrated with school management software without any additional charges. With this feature, you can send text messages, images, and documents to students with a single click, but each message will go by the name of the individual student, by the remaining charges of the individual student, and by the exam result of the individual student, so the message will go to all students with a single click but with different details for each student.
Mobile Messages: School Management Software allows you to send messages on mobile to parents and students with the school name instead of a phone number; this type of message is called a branded or bulk message. Those are one-sided messages.
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Prominent Features of School Management Software
By incorporating these features, school management software transforms traditional administrative tasks into a computerized experience, thereby increasing both accuracy and speed. Here are some prominent features of a school management system:
1: Students Enrollment
No limitation on number of students You can add as many students as you want; students are a basic element of school management software. The system allows for the entry of all the possible detailed information of a student, including student personal detail, educational detail, family detail, fee detail, photographs, etc. You may add students easily one by one or import students from an Excel file to school management software.
2: Students Fee
Under student fees, multiple tasks are involved. School management software takes care of all of the following steps with 100% accuracy and speed.
- Generating fee invoices with multiple fee heads like tuition fee, transport fee, exam funds, etc.
- Distributing those invoices to students.
- Fee collection, either full fee or partial fee
- Generating fee receipts
- Discount for deserving or siblings
- Fine on late fee deposit
- Managing arrears or old dues
- Some students can deposit a fee as an advance.
- Waived off fee if needed
- Closing financial year and forwarding dues to next year
All the reports are printable and editable by the end user, and the system allows sending these reports, like a fee invoice or fee receipt, on WhatsApp or on the mobile app to multiple students with a single click.
3: Student/Staff Attendance
The school management software allows taking attendance of students and staff in three ways.
1. Manual Attendance
2. Barcode Attendance
School Management Software allows you to generate ID cards for students and staff that contain barcodes. Those ID cards will be used to take attendance of students and staff for check-in and check-out; optionally, you may send auto notifications to parents.
3. Biometric Attendance
You may take students or staff’s attendance with biometric in the following ways.
- Thumb/finger impression: Students or staff will use any finger to mark attendance.
- Face Recognition: Attendance can be marked with a face just like a finger.
- RFID Card: RFID Card is also an option to mark attendance.
On check-in or check-out, real-time parents will be notified by auto WhatsApp or mobile app or mobile message; at the end, this attendance will be used in the exam results of students, and the same will be used.
4. Exam Management
Software Linkers provide a comprehensive and complete solution to manage exams from all aspects; there are multiple elements involved in the process of exam management.
- Subjects: The school management system allows you to add multiple subjects; in the next steps, these subjects are used to prepare exam results.
- Link subjects to students: It’s possible a student chooses different subjects from the student setting beside him in the same class, like a student may study biology, but the other student may study computers. The school management system handles this type of variation very smoothly.
- Exam creation: Multiple exams can be created at the same time.
- Obtain marks insertion: School Management Software allows adding obtained marks in different ways, i.e., obtained marks can be added student by student, subject-based, or from an Excel file.
- Position in Exam: Once you obtain marks in the software, the system sets positions for all the students, either class- or section-based. You may show or hide the student’s position on the exam result card.
- Grade settings: By using school management software, you can set different grading criteria for different classes.
- Auto Remarks: You may set auto remarks to display on the exam result card on the basis of the percentage of obtained marks.
- Attendance on Exam Result: Software allows you to optionally display students attendance on exam results.
- Multiple Designs of Exam Result Cards: There is a variety of more than a dozen different layouts or designs; you may select any design from available designs.
- Customizable Exam Result Cards: All the exam result cards are editable. You can edit them easily using the Crystal Reports editor.
- Print or Save as PDF: Once everything is done correctly, you may take a print or save it as a PDF file.
- Send Exam Result by WhatsApp or Mobile App: With a single click, you may send the exam result to all the students on WhatsApp or on the mobile app, where students and their parents can view the exam result.
5. Timetable
Timetable can be created by using school management software in a very short time. Once you create a timetable, you will be able to see the following:
- List of available teachers.
- List of subjects that a teacher teaches.
- List of empty or filled periods.
- Break period of a specific section or class.
- Total number of periods that a teacher is taking in a day.
- List of all teachers who are teaching a specific section or class.
- Printable timetable for all or for an individual teacher, for a specific section or for the full school.
6. Staff / Users
You can create multiple roles like school owners, principals, teachers, accountants, receptionists, security guards, drivers, etc. Under each role, multiple staff members can be added. There is no limit on rolls or staff members.
The software administrator is authorized to manage access for each role, like an accountant must have access to manage accounts, student fees, staff salaries, or other expenses, whereas a teacher must have software access related to academic subjects, exams, timetables, assessments, etc.
Each user can log in to the school management software and work under their given authorization. Software can be networked to use on multiple computers; in this way, multiple users can work simultaneously from different computers at a time.
7. Staff Salaries
School management software allows you to add different heads under staff salary, like monthly salary, bonuses, overtime, etc. The salary of all employees can be assigned with a single click. Loans and loan returns, refundable funds, penalties for being absent without notice. Everything related to salary is managed accurately.
8. Other Expenses
Other than staff salaries, there are a lot of expense types, like utility bills, building rent, vehicle fuel, stationery, and daily expenditures. School Management Software handles all these expenses in a very nice manner.
9. Reports
Crystal Reports are used for printing purposes. Hundreds of reports are available in the software. All the reports are editable by the end user, and you can edit any report easily by using a Crystal Reports editor. Most of the reports are allowed to be sent on WhatsApp directly from school management software.
Support / Help
We are available to help our customers
Monday – Saturday (9:00 AM – 5 PM GMT +5)
Screen Share
Screen share is an instant online meeting. Our technical staff will solve your problems real time by sharing your screen.
Importance of our School Management Software
As this software is especially designed for schools and educational institutes so lot of schools are using only free features of this software as well as lot of schools are using full features.
This software is a solution of all financial and academic problems of all types of educational institutes. Anyone can use this software easily having a little knowledge of computer. It is cost effective, with compare to market our prices are affordable even for new or small schools.
FAQs
What is the average cost of school management software?
The prices are the same for any school. There are no additional installation or support charges. The price is $50/year and $350/Lifetime.
How secure is the data stored in the systems?
It is an offline application, running on your computer. It creates two backups on your computer daily without internet access. Due to which it is 100% safe.
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Do teachers need technical expertise to use the software?
Not at all! User-friendly interfaces and training sessions make it accessible even for those with minimal tech experience.
Are there free school management software options?
Yes, some features of school management software: attendance, exam, timetable, and student information management are free.
Key Benefits of Using School Management Software
Using Softwarelinkers School Management Software brings a plethora of benefits to schools. First and foremost, it eliminates the need for endless paperwork and manual record-keeping, making administrative tasks more manageable. Furthermore, it improves communication between teachers, parents, and students by centralizing important data. This leads to fewer errors and a more efficient management process overall.
Additionally, by automating many routine tasks, the software allows school staff to focus on more strategic and impactful duties, such as improving student engagement and refining teaching methods.
Cost Efficiency and ROI for Schools
Investing in school management software is cost-effective in the long run. By reducing manual processes, schools save on labor costs and reduce the risk of errors. The software helps schools run more efficiently, delivering a significant return on investment over time.
Success Stories and Case Studies
Many schools have already adopted Softwarelinkers School Management Software and reported positive results. Schools have experienced streamlined operations, reduced workload for staff, and improved communication with parents and students. Testimonials from these schools demonstrate the effectiveness of the software.